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◉ 3 examples from practice

Automating training and evidence
Mandatory briefings that come back on their own

Training is rarely forgotten because it does not matter, but because nobody has an overview of what is due. Mandatory briefings expire, qualifications lapse, and at the audit the evidence is missing.

Discuss your workflow Calculate your savings
7 min saved per piece of evidence estimated from comparable projects
12 minbefore, per piece of evidence
5 minafter
0expired certificates missed
The starting point

What training
costs in time today.

1

Due dates sit in a spreadsheet somebody has to maintain

2

Invitations to mandatory briefings are sent one at a time

3

Attendance records end up in an inbox instead of the file

4

For an audit the current position has to be pieced together laboriously

Programmes involved

These are the systems
tied to this area.

All already connected. If yours is missing, we build the integration at no extra cost, on average within three days.

Personio SAP SuccessFactors Haufe umantis rexx systems HRworks

Is your programme included?

Three examples

Simple, medium
and genuinely complex.

All of them examples from live operation. What gets built is whatever comes up in your work.

SimpleA few steps, ready straight away

Book a course and record it

TriggerA registration by an employee

  1. Record the registration
  2. Inform the manager
  3. Put the date in the calendar

ResultRegistrations no longer end up in an inbox.

MediumWith conditions and approvals

Monitor mandatory briefings

TriggerAn annual cycle

  1. Identify who is due
  2. Send the invitation
  3. Check attendance
  4. Send a reminder if nobody comes
  5. File the evidence in the record

ResultBriefings are evidenced without gaps, even two years later.

ComplexBranches, deadlines, several systems

Keep the skills matrix up to date

TriggerA certificate expires or a role changes

  1. Check the required qualifications per role
  2. Spot expiring evidence
  3. Suggest a replacement qualification
  4. Book the course
  5. Block scheduling when evidence is missing
  6. Generate the audit report

ResultNo deployment without valid evidence, checked automatically and documented for audit.

The exceptions

And what about
the special cases?

That is the question most automation projects fail on. With us the exceptions get built in, not left out.

Evidence from a previous employer
Qualifications valid for different periods at different sites
Courses taken externally and reported by the employee

Each of these cases can be mapped in the builder as its own branch, with a condition, an approval and a different route. Without a line of code.

Common questions

What we are asked about training
most often.

How are mandatory briefings monitored?
The workflow knows how long each briefing is valid for and gets in touch before it expires. The invitation goes out automatically and the evidence lands in the file.
What do we get for an audit?
An overview of who gained which qualification when and how long it lasts, at the touch of a button instead of pieced together from several spreadsheets.
Can external courses be recorded?
Yes, through a form where employees upload their evidence. The workflow files it and sets the new validity period.
Does it work with different rules per site?
Yes. Validity periods and obligations can be set differently by site, legal entity or role.
Other areas

It rarely stops
at one workflow.

RecruitingSee three examples → OnboardingSee three examples → Employee records & changesSee three examples → Time and attendanceSee three examples → PayrollSee three examples → Incidents & special casesSee three examples →
The next step

Tell us
what comes up in your work.

30 minutes on your actual programmes. We rebuild your training workflow live, not on a made-up company.

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