Three areas of use.
And all of it is freely buildable.
From simply passing on a sick note to a return-to-work process across eight steps and three systems. This library shows what is already running today, and that the complicated cases are covered too.
Where automation
achieves the most.
Every HR process belongs to one of these three areas. We almost always start with the first one, because that is where the leverage is greatest.
36 workflows.
From simple to genuinely complex.
Three examples per category: one to start with, one with conditions and approvals, one with branches, deadlines and several systems.
Everything here is an example. No workflow is a fixed template, every one is assembled in the builder and can be changed, extended or rebuilt from scratch. Including anything that is not listed here.
The journey through the company
From the first application received to the deletion deadline after offboarding.
Applications land in the right place
TriggerArrival through a job board or the careers page
No application is left lying around, each one is assigned within minutes.
Rejections without a second thought
TriggerStatus change in the applicant system
Legally sound rejections with a deletion deadline, even with 200 applications per role.
Run a multi-stage selection process
TriggerAn application reaches the second round
A selection process across several rounds, sites and panels, documented so it can be traced.
Trigger the welcome pack
TriggerContract signed
The new colleague does not hear nothing for weeks.
Prepare onboarding in full
TriggerOffer accepted in the applicant system
On the first day everything is there, without anyone working through a checklist.
Group-wide onboarding across legal entities
TriggerA start in one of several legal entities
One workflow for twelve legal entities, three countries and four collective agreements, including local mandatory details.
Apply a change of address everywhere
TriggerA change in self-service
One entry instead of four, and payroll is right in the next run.
Contract change with approval
TriggerA manager requests a change
Salary changes run on the four-eyes principle and without a collection list.
Restructuring a whole department
TriggerAn organisational change on a set date
Forty changes on the same date, in six systems and two countries, with no night shift.
Pass on a sick note
TriggerA report in self-service or by phone
The sick note is known everywhere before the call has ended.
Keep an eye on continued pay
TriggerThe illness continues
The switch to statutory sick pay happens automatically, not three weeks too late.
Shift planning with supplements and collective agreements
TriggerMonth end in time and attendance
Collectively agreed supplement rules across several shift models, checked and evidenced.
Payslips into the employee file
TriggerThe payroll run has finished
No sending by email, no filing by hand.
Preparing the payroll run
TriggerThe cut-off before the run
Payroll starts with complete data instead of a list of queries.
Retrospective calculation over several months
TriggerA backdated contract change
Retrospective calculations over six months, traceable down to the individual pay type.
Book a course and record it
TriggerA registration by an employee
Registrations no longer end up in an inbox.
Monitor mandatory briefings
TriggerAn annual cycle
Briefings are evidenced without gaps, even two years later.
Keep the skills matrix up to date
TriggerA certificate expires or a role changes
No deployment without valid evidence, checked automatically and documented for audit.
Numbers you can rely on
As soon as the data fits together, reports turn into management.
Headcount on the first of the month
TriggerThe first working day of the month
The board gets the number without having to ask for it.
Turnover and cost per hire
TriggerEnd of quarter
Metrics from four systems, without anyone opening Excel.
A staff cost forecast for planning
TriggerThe planning round in autumn
A dependable forecast across every legal entity, even with several currencies.
Report an accident at work
TriggerA report from a manager
The statutory reporting deadline is no longer missed.
Document a written warning
TriggerA formal meeting has taken place
Complete documentation that holds up in court.
Support a long-term illness
TriggerSix weeks of absence reached
The legally required procedure, cleanly documented and stored separately.
Announce a departure
TriggerA resignation has been recorded
Nobody hears about a departure through the grapevine.
Close access securely
TriggerThe last working day
No active access is left behind, evidenced as at the cut-off date.
Offboarding with final pay and archiving
TriggerA departure with outstanding entitlements
From the last working day to the deletion deadline, one workflow, nothing forgotten.
Birthday and anniversary list
TriggerThe start of the month
No anniversary is forgotten again, and nobody has to maintain a list.
Age structure and succession needs
TriggerA half-yearly analysis
Succession needs are on the table before anyone resigns.
An early warning system for turnover
TriggerA weekly run across every legal entity
Spot turnover risks at department level, across countries and without individual profiles.
When the landscape changes
System changes and acquisitions, without losing the history.
Move employee records into the new system
TriggerA decision for a new HR system
The base records are in the new system, with no retyping.
Take the history and documents with you
TriggerA migration in preparation
The past moves too, not only the current state.
Parallel operation across several countries
TriggerA staged switchover, three countries, different legal positions
A system change in stages, without the data drifting apart in between.
Find duplicates
TriggerA suspicion of duplicate records
Duplicate employee files become visible before they cause damage.
Merge two workforces
TriggerAn acquisition or a merger
Two sets of records become one, traceably, with the history preserved.
Consolidate an international landscape
TriggerTwelve legal entities, seven systems, five countries
Seven home-grown systems in five countries become one dependable set of data.
Your own workflow
Everything here is an example, what gets built is what you needNo results for this selection. Reset the filter or ask us about your workflow.
Anyone can do simple.
It is the exceptions that count.
A workflow that only knows the normal case is of little help, because the time goes on the exceptions. That is why the builder can do everything a real process needs.
Tell us
what comes up in your work.
We have rarely hit a limit. Name the process that costs you the most time and we will show you what it looks like automated.
