Reconciling employee records automatically
Changes that arrive everywhere at once
A change of address rarely affects only one system. It has to be in the employee file, in payroll, often in time tracking and the directory service too. Forget it in one place and differences appear that nobody notices until a certificate goes out wrong.
What employee records
cost in time today.
A change is made in one place and forgotten in three others
Nobody knows for sure which system holds the current version
Contract changes need approvals, and those are chased by email
Restructures with an effective date have to be applied by hand
These are the systems
tied to this area.
All already connected. If yours is missing, we build the integration at no extra cost, on average within three days.
Simple, medium
and genuinely complex.
All of them examples from live operation. What gets built is whatever comes up in your work.
Apply a change of address everywhere
TriggerA change in self-service
- Check the change
- Write it to the HR system
- Hand it to payroll
ResultOne entry instead of four, and payroll is right in the next run.
Contract change with approval
TriggerA manager requests a change
- Record the request
- Check the budget
- Obtain approval
- Generate the addendum
- Update it in every system
ResultSalary changes run on the four-eyes principle and without a collection list.
Restructuring a whole department
TriggerAn organisational change on a set date
- Identify who is affected
- Work out the new assignment
- Rewrite the cost centres
- Adjust the reporting lines
- Bring access rights into line
- Take the effective date into account
- Check country-specific reporting duties
- Inform the employees
- Archive the previous state
ResultForty changes on the same date, in six systems and two countries, with no night shift.
And what about
the special cases?
That is the question most automation projects fail on. With us the exceptions get built in, not left out.
Each of these cases can be mapped in the builder as its own branch, with a condition, an approval and a different route. Without a line of code.
What we are asked about employee records
most often.
Which system is the leading one for us then?
What happens with backdated changes?
Do we notice when a reconciliation fails?
How are restructures with an effective date handled?
Tell us
what comes up in your work.
30 minutes on your actual programmes. We rebuild your employee records workflow live, not on a made-up company.
