What others
have achieved with it.
No promises, measured results: hours saved, error rates cut, full-time posts freed up. Every story with the starting point, the route taken and the numbers.
From mid-sized business
to corporate group.
The starting point, the route
and the measured result.
Open a story to see the details. Every customer named here has agreed to publication.
Onboarding more than 55 % faster
Betty Barclay1The starting point
- Four hours of manual work per employee at onboarding
- Breaks between email, Excel and island solutions led to errors and data silos
- Administrative routine blocked the strategic HR work
2The route
- Live in six weeks: process analysis and a step-by-step rollout of the pilot workflows
- Automated end to end, from the contract to the employee records
- One central set of data: systems connected, data checked and reconciled on its own
3The result
- Over 250 hours saved a month in HR administration and retail
- From four hours to 25 minutes, onboarding over 55 per cent faster
- 99 per cent fewer errors thanks to fully automatic data transfer
“HR-Autopilot is a real gain for us. The processes run much faster and with fewer errors. The data is secure and up to date. Our teams finally have more time for their actual work, less routine, more service and more enthusiasm for the job.”
HR administration 35 % more efficient
Mid-sized manufacturer
1The starting point
- Duplicate data entry: Personio and Sage had to be filled in by hand
- Preparing and distributing payslips by hand tied up valuable HR capacity
- Fragmented systems with no clear view of process or data status
2The route
- Go-live within a few weeks after workshops with HR and IT
- A digital personnel form moves employees automatically from Personio to Sage
- Employee records and payslips flow both ways, in line with data protection
3The result
- 35 per cent less manual work maintaining employee records
- 90 per cent fewer errors with duplicate entry gone
- New employees are fully recorded in the system on day one
“The automation between Personio and Sage is a real gain for us. We save time, cut errors and finally have the transparency we need.”
50 % less effort in recruiting
Service provider with branches
1The starting point
- Applications had to be checked by hand and assigned to regional roles
- Applicant data was moved by hand from the applicant system into the ERP
- No end-to-end view of status across the systems
2The route
- Go-live within a few weeks after a joint process analysis
- Automatic postcode matching assigns applicants straight to the right role
- Recruitee, ERP and rexx connected. Status changes run automatically
3The result
- 50 per cent less day-to-day recruiting effort with manual sorting gone
- 90 per cent fewer errors assigning roles
- Applications reach the right branch within seconds
“With HR-Autopilot our recruiting finally runs automatically. Applicants go straight to the right role, faster, more easily and without manual detours.”
Onboarding over 50 % faster
Manufacturing company
1The starting point
- Manual onboarding and record keeping tied up HR capacity
- No integration between softgarden and Sage. Errors and duplicate entries
- Administration crowded out conceptual HR work
2The route
- Go-live in eight weeks: workshops with HR and IT, pilot workflows, live rollout
- Applicant data moves automatically from softgarden to Sage, and vacancies update themselves
- A digital joining process through forms with electronic signature
3The result
- Over 150 hours saved a year through automated applicant and onboarding processes
- Onboarding over 50 per cent faster
- 95 per cent fewer errors transferring employee data
“With HR-Autopilot we have modernised our recruiting and onboarding processes. Instead of transferring data by hand several times over, everything now runs automatically and without errors. For our team that is an enormous relief and a big step towards the future.”
40 % less effort in payroll
GEMA1The starting point
- No integration, manual transfers and long turnaround times
- Payroll status was hard to follow without automated processes
- Sensitive HR data called for a secured system connection
2The route
- Go-live in six weeks: workshops with HR and IT, pilot workflows, live operation
- A two-way integration between P&I LOGA and Guidecom, secured over VPN
- Payslips are structured, renamed and made available straight away
3The result
- 40 per cent less manual work in payroll and record keeping
- 90 per cent fewer errors in data transfers
- 90 per cent more reliable processes thanks to automated integrations
“With HR-Autopilot we made our payroll processes considerably more stable. Integrations that used to be maintained by hand now run automatically and securely, an enormous advantage for our HR and IT teams.”
1.2 full-time posts saved
Social services provider
1The starting point
- Employee records, payroll and absences were moved by hand between rexx and Sage
- Constantly switching systems made errors more likely
- The administrative load crowded out valuable HR work
2The route
- A fast rollout: workshops to analyse the processes, then building and testing the workflows
- Employee records, pay and absences are reconciled between rexx and Sage
- Tailored precisely to the needs of social services work
3The result
- 1.2 full-time posts saved through automated data transfer
- Considerably faster turnaround with manual entry gone
- A considerably lower error rate between rexx and Sage
“HR-Autopilot is a real gain for us. The data synchronisation between rexx and Sage now runs fully automatically, without errors and in real time. Our teams finally have more time for their actual work, less routine, more service and more enthusiasm for the job.”
2.4 full-time posts through global integration
International group
1The starting point
- HR and payroll data sat in four isolated systems
- Transferring data by hand several times over was slow and error-prone
- The administrative load crowded out strategic HR work
2The route
- A fast rollout: workshops to analyse the processes and define the requirements
- Automated integrations between Workday–DATEV, Personio–Workday and Greenhouse–Workday
- A precise fit despite considerable technical complexity
3The result
- 2.4 full-time posts saved worldwide in data transfer and record keeping
- A massively reduced error rate between all four systems
- Considerably faster turnaround when reconciling data
“Connecting our core systems such as Workday, DATEV, Personio and Greenhouse through HR-Autopilot is an enormous gain for us. We have not only eliminated manual errors and won back valuable time, we have also brought a completely new transparency and stability into our HR processes.”
40 % less effort in onboarding and offboarding
Outdoor brand
1The starting point
- Manual onboarding and offboarding tied up capacity in sales and in strategic HR
- The standard appraisal process did not match their own requirements
- Information lost between channels spoilt the employee experience
2The route
- A fast rollout: the onboarding and offboarding workflows analysed within a few weeks
- An individual appraisal system, mapped precisely in the technology
- Appraisal logic closely interlocked with the HR records
3The result
- 40 per cent less administrative effort in onboarding and offboarding
- Complete documentation of every appraisal
- Faster turnaround for contract and record changes
“With HR-Autopilot we have shed our administrative shackles. Automating our appraisal process in particular gives us the transparency we need to develop our teams deliberately. Less paperwork means more time for what defines us.”
1.3 full-time posts through real-time reconciliation
Family business
1The starting point
- Maintaining the integrations between the systems was slow and error-prone
- Manual data transfer left employee records inconsistent
- The status of data transfers could not be followed in real time
2The route
- A fast rollout: analysis of the data flows, automated workflows, thorough testing
- A seamless connection between Breitenbach and SD Worx
- One leading source of data, reconciled in real time
3The result
- 1.3 full-time posts saved through automated record keeping
- Data exchange almost entirely free of errors
- Real-time reconciliation between the two systems
“Thanks to HR-Autopilot, exchanging data between our systems is finally no longer something that costs us time. We now have the certainty that our data is always in sync, and we can devote our energy fully to our people again.”
Premium recruiting through AI-supported automation
Marc O’Polo1The starting point
- Entering applicant data by hand tied up recruiting capacity
- Manual status checks led to long response times
- Validating and filing documents was slow and error-prone
2The route
- A fast rollout: the applicant workflows analysed within a few weeks
- AI-supported document processing with automatic data capture, language detection and checking
- Consistent quality even at seasonal peaks in applications
3The result
- Massively reduced handling time per application thanks to automated pre-checking
- Considerably shorter response times thanks to automatic document checks
- Consistent document filing and language classification throughout
“With HR-Autopilot we have taken our recruiting to the next level. The automated document checking and language detection takes an enormous amount of donkey work off our team. That lets us concentrate again on what really counts: winning the right people over to Marc O’Polo.”
Onboarding 75 % faster
Health centre, Switzerland
1The starting point
- Pre-boarding and filling roles were fragmented by manual steps
- Transfers to SwissSalary and a variety of onboarding routes tied up capacity
- Information lost between the stages of the process
2The route
- Go-live in six weeks: requirements analysis, automated integrations, rollout
- A direct connection to SwissSalary for the salary data
- Flexible workflows for every type of employment
3The result
- From four hours to 20 minutes, turnaround 75 per cent faster
- A massively reduced error rate when transferring salary data
- Go-live in six weeks despite a wide variety of processes
“Thanks to HR-Autopilot we finally have a structure that matches our variety. Whether it is an internship or a permanent post, our processes now run automatically and without errors in the background. That gives us as an HR team the certainty and the time we need to concentrate fully on people.”
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