Use Case

Networking of Softgarden (ATS) and DATEV (Payroll)

Softgarden is one of the leading applicant management systems in Germany and is specifically geared to the needs of the German market. It offers comprehensive tools for managing the entire application process – from job advertisement to hiring. DATEV, on the other hand, is the market leader in payroll accounting in Germany, known for its strong compliance and precise adherence to tax regulations and social security obligations.

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Specific challenges

Challenges with Softgarden

Versatile applicant data: Softgarden manages a variety of applicant data, such as resumes, qualifications, and references, which are not always immediately relevant to payroll. This data must be correctly filtered and converted into a format-compliant schema for payroll accounting.
Multi-level approval processes: Hiring processes in Softgarden often involve multi-level approval processes, e.g. by several department heads. These approvals must be completed before contract and salary data can be transmitted to the payroll system.
HR communication: Softgarden allows close collaboration and feedback between different departments. This data is important for decision-making, but often difficult to integrate into the payroll process, which can lead to delays.

Challenges with DATEV

Complex payroll accounting: DATEV processes not only base salaries but also tax deductions, social security contributions, and bonuses. Errors in data transmission, e.g. incomplete salary data, can lead to incorrect accounting and tax problems.
Strict compliance: DATEV ensures that all payroll accounting complies with current tax and legal regulations. Incorrect or incomplete data records from the ATS can lead to compliance issues.
Security requirements: Since DATEV processes sensitive personal data, data protection and security standards are of utmost importance. Clean and secure data transmission is essential to avoid data protection violations.

Save over €15,000 and 250 hours of HR effort – every year.

Common challenges when integrating Softgarden and DATEV

The applicant and contract data collected in Softgarden must be converted into a payroll-compatible format so that DATEV can process it correctly.

Approvals and contract conclusions in Softgarden can be delayed, which in turn hinders the timely transfer of relevant data to DATEV. Without automation, errors or delays can occur that jeopardize the payroll run.

Without integration, relevant data on new employees in Softgarden must be manually transferred to DATEV, which is prone to errors and time-consuming.

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Optimal solution through the HR autopilot

Automatic Data Transfer

The HR autopilot automatically synchronizes all important contract and salary data of new employees as soon as the application process in Softgarden is completed. This saves time and avoids manual transmission errors.

Data Conversion

The autopilot adapts the data formats recorded in Softgarden to the requirements of DATEV, so that all relevant information such as salary, bonuses and contract data arrive correctly and completely in DATEV.

Process Automation

The HR autopilot creates an individual workflow that ensures that the data is only transferred when all approvals in Softgarden have been completed. This ensures that no incomplete or incorrect data is forwarded to DATEV.

Compliance and Security

All data transfers are encrypted and comply with data protection standards, ensuring the security of sensitive payroll data in DATEV.