Modern HR is automated

How HR processes were automated, saving over 250 hours per month

Challenges:

Before the introduction of the HR Autopilot, the HR team faced several key issues that hampered efficiency and strategic alignment:

Time-consuming: Routine tasks such as onboarding new employees, creating contract documents and maintaining master data tied up valuable resources.
Media discontinuity and susceptibility to errors: Constant switching between different systems (e.g. email, Excel lists, separate HR tools) increased the error rate. This led to inconsistent data.
Lack of transparency: Without a central database, it was difficult for the HR department to obtain a quick and complete overview of employee data or the status of processes.
Little focus on strategic HR work: The high administrative burden prevented the HR team from concentrating on value-adding activities.

Implementation:

Duration: The entire implementation, from planning to go-live, was completed within an ambitious timeframe of just six weeks.
Steps: The teams from Betty Barclay (HR and IT) and HR-Autopilot worked closely together in joint workshops. First, the core processes were analysed, and then pilot workflows for critical areas such as master data changes, contract approvals and onboarding were developed and tested.
Special features: A key success factor was the cooperative approach. The application was jointly optimised during workshops to ensure maximum practicality and acceptance among users.

Collaboration:

The collaboration with the HR Autopilot team is very cooperative and solution-oriented. Thanks to close coordination, expert advice and rapid support, the HR team felt well looked after at all times and was able to master the technical process smoothly.

>250 hours
saved

99%
fewer manual errors

6 weeks
Duration of implementation

Results & Added Value:

The use of the HR Autopilot led to immediate and lasting improvements, which are reflected both in hard figures and in the quality of daily work.

Measurable Results:

Time savings: Savings of over 250 hours per month through the automation of routine tasks in HR administration and retail.
Process acceleration: Significantly faster turnaround times for onboarding and contract approvals. Over 55% faster onboarding
Error reduction: Significant reduction in the error rate during data entry and maintenance by eliminating manual transfers by 99%.
Implementation: Successful go-live of core processes in just six weeks.

Qualitative Results:

Focus on strategic HR work: The HR team can now concentrate on value-adding projects instead of performing administrative tasks.
Better employee experience: New employees experience a professional and smooth onboarding process. Existing employees receive answers and services more quickly.
Less stress in the HR team: The reduction of monotonous routine tasks and the security of stable processes have led to a noticeable reduction in workload and greater satisfaction within the team.
Data security and currency: All relevant data is now centrally stored, secure and available at all times in its latest version.

Sina Niestroj

training manager

‘HR Autopilot is a real asset for us! Processes run much faster and are less prone to errors, and the data is secure and up to date. Our teams finally have more time for their actual tasks – less routine, more service and more enthusiasm for their work.’